TERMS & CONDITIONS
Various tour operators provide different cancellation options, which differ from our own tailor made packages conditions. The tour operators terms and conditions are available on request. Please ask for more details.
Please read these Terms & Conditions carefully. They contain important information about your holiday contract.
Your contract is with Pure Destinations Limited trading as Beach Weddings of Unit 7 The Cloisters, 12 George Road, Edgbaston, Birmingham. B15 1NP, referred to as “we” or “us” in this contract. A binding contract is only entered into when we issue a confirmation invoice. By contacting us, and/or your travel agent, to make a booking you accept that you have the authority to bind all members of your party to these terms and conditions. It is essential that you check the wedding and travel details on the confirmation invoice and inform us immediately of any errors. Your booking is also subject to the conditions of carriage of your chosen airline.
(B) WEDDING PACKAGES
Wedding packages are only available in conjunction with holiday packages arranged by Beach Weddings, we are unable to provide ‘wedding-only’ packages.
(C) LEAD NAME AND THEIR RESPONSIBILITIES
The person who instructs us to make the booking, is the ‘Lead Name’. He or she must be 18 years of age or over at the time of booking, and is the person who is entering into the contract with us. By making a booking, the Lead Name is agreeing to these booking conditions. The Lead Name is the person responsible for paying the total booking price, including any subsequent cancellation or amendment charges that may be payable – even if any of the other people travelling on the booking fail to pay their share of the price. The Lead Name is responsible for ensuring the accuracy of the personal details and any other information supplied in respect of themselves and any other person travelling on the booking. They agree to provide all those who are named as passengers on the booking with accurate and full information regarding the travel arrangements booked, including any changes made to those arrangements by us or the Lead Name, and confirms that all those named passengers, including any that may be added at a later date, agree to be named on the booking and agree to be bound by these booking conditions. When a booking has been confirmed, only the Lead Name can cancel or amend the booking. However, in the case of the death or serious illness of the Lead Name we’ll accept a written instruction to cancel or amend signed by another person named on the booking.
2. YOUR FINANCIAL PROTECTION
When you buy a holiday package from us, The Package Travel, Package Holidays and Package Tours Regulations 1992 require us to provide security for the monies that you pay for the package holidays booked from us and ensure that your money is refunded or that you are repatriated in the unlikely event of our insolvency (for all UK citizens, except residents of the Channel Islands and the Isle of Man). We are holders of Civil Aviation Authority ATOL license 11415, which will protect any holiday package including a flight, except for residents of the Channel Islands and the Isle of Man, as described in the paragraph above. If the holiday you buy from us is an ATOL-protected air holiday package you will receive a Confirmation Invoice from us confirming your arrangements and your protection under our Air Travel Organiser’s License number 11415. In the unlikely event of our insolvency, the CAA will ensure that you are not stranded abroad and will arrange to refund any money you have paid to us for an advance booking. For further information visit the ATOL website at www.atol.org.uk
Many of the flights and flight-inclusive holidays on this website are financially protected by the ATOL scheme. But ATOL protection does not apply to all holiday and travel services listed [in this brochure/on this website]. Please ask us to confirm what protection may apply to your booking. If you do not receive an ATOL Certificate then the booking will not be ATOL protected. If you do receive an ATOL Certificate but all the parts of your trip are not listed on it, those parts will not be ATOL protected. Please see our booking conditions for information, or for more information about financial protection and the ATOL Certificate go to:www.atol.org.uk/ATOLCertificate
All package holidays that you buy from us that do not include a flight or for other individual travel elements that you buy from us (eg accommodation only, car hire etc) are also protected with your security provided by way of a bond held by ABTA. For further information visit the ABTA website at www.abta.com. Protection applies to all UK citizens , except residents of Channel Islands and Isle Of Man / or whose journey commence from these points.
We are a Member of ABTA. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. We can also offer you ABTA’s scheme for the resolution of disputes which is approved by the Chartered Trading Standards Institute. If we can’t resolve your complaint, go to www.abta.com to use ABTA’s simple procedure. Further information on the Code and ABTA’s assistance in resolving disputes can be found on www.abta.com. You can also access the European Commission Online Dispute (ODR) Resolution platform at http://ec.europa.eu/consumers/odr/. This ODR platform is a means of registering your complaint with us; it will not determine how your complaint should be resolved.”
3. PAYMENT FOR YOUR HOLIDAY
We reserve the right to vary the deposit as appropriate. The balance is due 12 weeks prior to departure. If the booking is made less than 12 weeks before departure, the full amount is due on booking. If any balance remains unpaid, travel documentation will not be issued and we reserve the right to treat your booking as cancelled and apply the cancellation charge set out below. Final travel documents will usually be sent out approximately 2 weeks before departure. All money paid to a travel agent will be held by the agent on our behalf.
Payment must be in the currency of the invoice and you are responsible for bank charges. No charge is levied for payment by debit card or Visa/ Mastercard credit card, however, we do not accept American Express card payments. In some cases quotations will be based on instant purchase, limited availability non-refundable airfares and full payment of the total holiday cost must be made at the time of booking. Full details will be given at the time of enquiry.
4. AMENDMENT AND CANCELLATION BY YOU
We will do our best to assist you in altering your arrangements after booking but cannot guarantee this will be possible. If alterations can be made you will be responsible for all extra charges and costs and we reserve the right to charge a £50 administration fee per person plus any applicable charges levied by our suppliers. We also reserve the right to treat any amendment less than twelve weeks prior to departure as a cancellation and apply the cancellation charges set out below.
Only the Lead Name on the booking can ask us to cancel it or to remove any of the named passengers from it. The Lead Name must put their instruction to cancel the booking or cancel off any passenger in writing. The cancellation charges shown below apply from the date we receive your cancellation.
More than 12 weeks prior to departure – Loss of deposit
Within 12 weeks – 100% cancellation
Note: The above cancellation charges apply to all bookings, except where a booking includes items or services for which our supplier’s own cancellation charges are more than the ones shown above. In that case, any additional cancellation charges will be levied. If any member of the booking cancels, there may be additional accommodation charges due, however this will be advised prior to making any amendments. For example, you may have to pay single or under-occupancy supplements, or may no longer benefit from a Group, Honeymoon or Anniversary discount. If a partial refund is due on the booking, this will be made to the lead passenger. Payments cannot be made to any other third parties, including passengers on the booking who are not the Lead Name.
5. AMENDMENT AND CANCELLATION BY US
It is occasionally necessary for us to make changes to advertised products and services and we reserve the right to make such changes. In exceptional circumstances, we may have to modify your wedding or holiday after booking. If the change is minor we will do our best to notify you in advance, however no compensation is payable. These changes may include relocation of your wedding ceremony within the hotel or venue, an amendment of wedding date within 24hours either side of your original confirmed wedding date.
If the change is material (for example, a change of flight time by more than 12 hours, change of destination or to a lower standard of accommodation), we will notify you as soon as practically possible and offer you the choice of (i) accepting the alternative arrangements or (ii) arranging an alternative wedding or holiday with us or (iii) cancelling your holiday. Whichever option you choose we will pay you compensation unless the change has been caused by force majeure or low bookings as defined below.
Days before departure Compensation per person
(B) CHANGES DURING THE HOLIDAY
If we are unable to provide a significant proportion of your wedding or holiday whilst you are away, suitable alternative arrangements will be made for you at no extra cost or, alternatively, you will be returned to your point of departure and given a pro-rata refund for any part of the holiday not received. This does not apply to minor changes in your wedding, accommodation, itinerary or transportation.
(C) CANCELLATION BY US
In the unlikely event we have to cancel your wedding we will endeavour to offer alternative arrangements of equivalent or similar standards, together with a price refund if appropriate. Alternatively, we will provide a refund or credit note.
(D) FORCE MAJEURE
Compensation and refunds will not be payable in any cases where an amendment, change or cancellation is due to “force majeure”, being unusual or unforeseeable events or circumstances beyond our control, the consequences of which neither we nor our suppliers could avoid. These include, but are not limited to, war, threat of war, riot, civil disturbance or strife, terrorist activity (actual or threatened), industrial disputes, technical or maintenance problems with transport, machinery or equipment, power failure, natural or nuclear disaster, fire, flood, drought, adverse weather conditions, levels of water in rivers, acts of God, closure of airports, changes of schedules or operational decisions of transport providers.
(E) LOW BOOKINGS
Compensation is not payable if a holiday or tour does not take place because a required minimum number of passengers to enable the holiday or tour to take place has not been reached and you were informed of that requirement at the time of booking.
(A) QUOTES AND BOOKINGS
All prices quoted are usually total price based on sharing a twin/double room and are in pounds’ sterling unless otherwise shown and are subject to change, up or down, until the booking is concluded. After that, we will only increase the price in limited circumstances to reflect increases in transportation costs (including fuel and airfares), dues, government approved taxes (including VAT), both in the UK and overseas, fees chargeable for services (including landing taxes and embarkation and disembarkation and security fees at airports), Government action or exchange rate variation. If the surcharge would increase the cost of your holiday by 10% or more, you may cancel your holiday and receive a full refund (except insurance premiums). We will absorb, and you will not be charged, for any increase equivalent to up to 2% of the original price of your holiday (excluding insurance premiums and amendment fees). No surcharges will be made within 30 days of departure.
(B) OFFERS AND BENEFITS
All offer prices and honeymoon benefits and extras are subject to terms & conditions and availability. All offers, benefits, extra inclusions and prices quoted must be confirmed at the time of booking.
Unless stated otherwise all weddings are civil ceremonies, carried out by an authorised officer, and have the same legal status as those carried out in the UK. We will detail any additional costs such as legal fees and the legal requirements and documents required for each destination. We reserve the right to pass on any increases in applicable duties, levies or local government taxes. You must book at least 12 weeks in advance. Please note, wedding deposits will vary depending on package/venue. This deposit is in addition to the holiday deposit.
We take care to ensure that all involved in the preparation and supply of your holiday maintain the highest standards. Please remember that the appropriate standards will be those prevalent in your destination which may not be the same as developed international standards.
(A) We will pay reasonable compensation (subject to (c) below) if the product supplied to you is not of the standard described or contracted for by you.
This compensation will be limited (except in the case of death or injury) to no more than twice the holiday price of the person affected.
(B) Should failure in your holiday arrangements relating to you or any member of your party being killed, injured or becoming ill during or as a result of, carriage by aircraft, ship, train or coach as part of the holiday arrangements organised by us our liability to pay compensation is limited in accordance with the liability of the carrier/service under any international convention which governs such services.
(C) Our liability to you does not apply if you or any member of your group is at fault; if the failure is the fault of someone else not connected with providing the services which form part of our holiday contract with you; the failure is due to any unusual or
unexpected circumstances beyond our control, which we could not have avoided even if we had used all care possible or the failure is due to any event which we or the supplier of any service could not help, expect or prevent.
(D) Any acceptance of liability is subject to you agreeing to assign to us your rights against any third party responsible for the events leading to your claim and to you affording us all necessary assistance in pursuing that claim.
If you have any complaint or problem whilst on holiday you must inform us, our representatives or the supplier as soon as possible to give us the maximum opportunity to rectify it. Any unresolved complaints must be notified to us in writing within 30 days of your return.
9. ESSENTIAL DOCUMENTATION
(A)PASSPORTS AND VISAS
Your specific passport and visa requirements, and other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements. British Passport Holders: to travel to the destinations we feature, you will need a full 10-year British passport with at least 6 months validity (from the date of return). Some destinations also require visas and it is important that you check for any relevant visa requirements at the time of booking and again before your departure date. You can check any visa requirements on www.fco.gov.uk. Non-British Passport Holders: Please refer to your own dedicated embassy for details of passport and visa requirements.
Some countries and airlines now require additional passenger information (API). This information is compulsory and is required by authorities. It is essential that all clients provide the API prior to travelling. Failure to provide this information may result in you being denied boarding for your flight. No refund will be permitted and any additional costs will be borne by the named clients.
We will provide you with an outline of the documents required and procedures for getting married in your chosen destination, however we do not hold responsibility for any incorrect paperwork or missed legal deadlines.
Occasionally, the legal process of your wedding abroad may involve you making appointments with third parties such as solicitors. These arrangements will be at an additional cost to you.
Please note that the legal documentation requirements can change at any time without prior notice, and this may incur additional costs. Beach Weddings will advise you of these changes at the soonest opportunity.
Beach Weddings legal documentation advice applies to couples born in the UK and who have a valid UK passport (with 6 months validity from the date of their return to the UK). If you do not fulfil these requirements, you must advise us at the time of booking. We may need to refer you to your embassy of your country of origin and the country where you wish to marry, as it is your responsibility to check what additional documentation may be required to satisfy the requirements for your wedding.
10. TRAVEL INSURANCE
Your holiday package with us does NOT include travel or wedding insurance and it is your responsibility to ensure you have adequate insurance cover. In accordance with normal industry practice, we will require you to have adequate travel insurance to provide accident and medical cover before your holiday departs. Such insurance should ideally be valid from the date of booking, be valid throughout the holiday duration and financially cover any probable loss through cancellation, amendment, accident or health related problems. You should ensure you are covered for all activities you are planning on your trip.
All pre-booked meals will be on a table d’hôte basis. Supplements can apply for à la carte items or restaurants.
12. SPECIAL REQUESTS
Whilst we will endeavour to comply with any special requests such as airline seating, diets and room requirements, we can only do so on a “goodwill” basis. As these are usually only provided at the discretion of the relevant supplier, we cannot guarantee availability and cannot be held responsible if they are not provided.
13. EXCURSIONS AND ACTIVITIES
We are only responsible for excursions and activities sold by us and which form part of your holiday contract.
14. THIRD PARTIES
We do not accept responsibility for any arrangements that you purchase directly with overseas suppliers, and pay for in local currency. Please note that your wedding venue may charge a fee to allow non-contracted suppliers to service your wedding.
This contract is governed by English Law and is subject to the exclusive jurisdiction of the courts of England and Wales.
16. DATA PROTECTION POLICY
Beach Weddings collects and uses your personal information to process enquiries, quotes and bookings. It is possible that Beach Weddings may also use personal information to inform you of other products or services available from Beach Weddings. Beach Weddings may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
We are collecting your personal information for the purposes of booking the travel services that you have requested. This information, including any information about any health or medical issues that you tell us about and your passport details will be sent to the suppliers who will be providing your travel services. These suppliers may be based outside of the EU where the protection of personal data may not be as strong as it is in the EU.
Beach Weddings does not sell, rent or lease its customer lists to third parties. Beach Weddings may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your personal information (e-mail, name, address, telephone number) is not transferred to the third party.
If you opt in to receive marketing emails from us, through indicating so on your enquiry form or signing up to our mailing list by any other means, you will regularly receive emails about holiday offers, company information, holiday inspiration and ideas. We will never pass your information onto any third party and you can unsubscribe from these emails at any time by emailing firstname.lastname@example.org
Subject Access Requests
You have the right to request a copy of your information that we hold at any time. Simply email email@example.com to do so.
Right To Removal
From date of your booking to the date of the return from your holiday, we are required to hold your contact information, however, either before or after this time you have the right to request we remove your contact information from our database at any time. Simply email firstname.lastname@example.org to do so.
17. UK FOREIGN OFFICE ADVICE ON OVERSEAS TRAVEL
The Foreign and Commonwealth Office provides up-to-date advice and safety information for British nationals travelling abroad. For the latest travel advice from the Foreign and Commonwealth Office, please visit fco.gov.uk/travel.
18. ADDITIONAL INFORMATION
In addition to these general booking conditions, specific relevant destination information maybe contained within the individual brochures and website.